2007 Legislation
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SENATE BILL NO. 1085 – Meetings, exec session, minutes

SENATE BILL NO. 1085

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Bill Status



S1085......................................................by STATE AFFAIRS
MEETINGS - EXECUTIVE SESSIONS - Amends existing law relating to meetings of
public agencies to revise provisions relating to minutes of executive
sessions; to require presiding officers to specifically reference
authorization for holding executive sessions; and to revise the purposes
for which executive sessions may be held.
                                                                        
02/05    Senate intro - 1st rdg - to printing
02/06    Rpt prt - to St Aff
02/15    Rpt out - rec d/p - to 2nd rdg
02/16    2nd rdg - to 3rd rdg
02/22    3rd rdg - PASSED - 24-9-2
      AYES -- Bastian, Bilyeu, Burkett, Cameron, Coiner, Corder,
      Darrington, Davis, Gannon, Goedde, Heinrich, Hill, Kelly, Keough,
      Langhorst, Little, Lodge, Malepeai, McGee, McKenzie, Richardson,
      Schroeder, Stennett, Werk
      NAYS -- Bair, Broadsword, Fulcher, Geddes, Hammond, Jorgenson,
      McKague, Siddoway, Stegner
      Absent and excused -- Andreason, Pearce
    Floor Sponsor - Kelly
    Title apvd - to House
02/23    House intro - 1st rdg - to St Aff
03/08    Rpt out - rec d/p - to 2nd rdg
03/09    2nd rdg - to 3rd rdg
03/14    3rd rdg - PASSED - 62-4-4
      AYES -- Anderson, Andrus, Bayer, Bedke, Bell, Bilbao, Black, Block,
      Bock, Boe, Bolz, Brackett, Bradford, Chadderdon, Chavez, Chew,
      Collins, Crane, Durst, Edmunson, Eskridge, Hagedorn, Hart, Jaquet,
      Killen, King, Kren, LeFavour, Loertscher, Luker, Marriott, Mathews,
      McGeachin, Mortimer, Moyle, Nielsen, Nonini, Pasley-Stuart, Pence,
      Raybould, Ring, Ringo, Roberts, Ruchti, Rusche, Sayler, Schaefer,
      Shepherd(2), Shepherd(8), Shirley, Shively, Smith(30), Smith(24),
      Snodgrass, Stevenson, Thayn, Trail, Vander Woude, Wills, Wood(27),
      Wood(35), Mr. Speaker
      NAYS -- Barrett, Harwood, Henderson, Patrick
      Absent and excused -- Clark, Henbest, Labrador, Lake
    Floor Sponsor - Edmunson
    Title apvd - to Senate
03/15    To enrol
03/16    Rpt enrol - Pres signed
03/19    Sp signed
03/20    To Governor
03/26    Governor signed
         Session Law Chapter 174
         Effective: 07/01/07

Bill Text


                                                                        
                                                                        
  ]]]]              LEGISLATURE OF THE STATE OF IDAHO             ]]]]
 Fifty-ninth Legislature                   First Regular Session - 2007
                                                                        
                                                                        
                                       IN THE SENATE
                                                                        
                                    SENATE BILL NO. 1085
                                                                        
                                 BY STATE AFFAIRS COMMITTEE
                                                                        
  1                                        AN ACT
  2    RELATING TO MEETINGS OF PUBLIC AGENCIES; AMENDING SECTION 67-2344, IDAHO CODE,
  3        TO REVISE PROVISIONS RELATING TO MINUTES OF EXECUTIVE SESSIONS AND TO MAKE
  4        A TECHNICAL CORRECTION; AND  AMENDING  SECTION  67-2345,  IDAHO  CODE,  TO
  5        REQUIRE  PRESIDING  OFFICERS  TO  SPECIFICALLY REFERENCE AUTHORIZATION FOR
  6        HOLDING EXECUTIVE SESSIONS AND TO REVISE THE PURPOSES FOR WHICH  EXECUTIVE
  7        SESSIONS MAY BE HELD.
                                                                        
  8    Be It Enacted by the Legislature of the State of Idaho:
                                                                        
  9        SECTION  1.  That  Section 67-2344, Idaho Code, be, and the same is hereby
 10    amended to read as follows:
                                                                        
 11        67-2344.  WRITTEN MINUTES OF MEETINGS. (1) The governing body of a  public
 12    agency  shall  provide  for the taking of written minutes of all its meetings.
 13    Neither a full transcript nor a recording of the meeting is  required,  except
 14    as  otherwise  provided  by  law. All minutes shall be available to the public
 15    within a reasonable time after the meeting, and shall  include  at  least  the
 16    following information:
 17        (a)  All members of the governing body present;
 18        (b)  All  motions,  resolutions,  orders, or ordinances proposed and their
 19        disposition;
 20        (c)  The results of all votes, and upon the request of a member, the  vote
 21        of each member, by name;.
 22        (2)  Minutes  of executive sessions may be limited to material the disclo-
 23    sure of which is not inconsistent with  the  provisions  of  section  67-2345,
 24    Idaho Code, but shall contain sufficient detail to convey the general tenor of
 25    the  meeting shall be limited to a specific reference to the statutory subsec-
 26    tion authorizing the executive session and sufficient  detail  to  convey  the
 27    general subject matter but shall not contain information sufficient to compro-
 28    mise the purpose of going into executive session.
                                                                        
 29        SECTION  2.  That  Section 67-2345, Idaho Code, be, and the same is hereby
 30    amended to read as follows:
                                                                        
 31        67-2345.  EXECUTIVE SESSIONS -- WHEN AUTHORIZED. (1) Nothing contained  in
 32    this  act shall be construed to prevent, upon a two-thirds (2/3) vote recorded
 33    in the minutes of the meeting by individual vote, a governing body of a public
 34    agency from holding an executive session during any meeting, after the presid-
 35    ing officer has identified the authorization under this act by specific refer-
 36    ence to one (1) or more of paragraphs (a) through (j) of this  subsection  for
 37    the holding of such executive session. An executive session may be held:
 38        (a)  To  consider hiring a public officer, employee, staff member or indi-
 39        vidual agent. This paragraph does not apply to filling  a  vacancy  in  an
 40        elective office;
 41        (b)  To  consider the evaluation, dismissal or disciplining of, or to hear
                                                                        
                                       2
                                                                        
  1        complaints or charges brought against, a public officer,  employee,  staff
  2        member or individual agent, or public school student;
  3        (c)  To  conduct deliberations concerning labor negotiations or to acquire
  4        an interest in real property which is not owned by a public agency;
  5        (d)  To consider records that are exempt from disclosure  as  provided  in
  6        chapter 3, title 9, Idaho Code;
  7        (e)  To  consider  preliminary  negotiations involving matters of trade or
  8        commerce in which the governing body is in competition with governing bod-
  9        ies in other states or nations;
 10        (f)  To consider and advise its legal representatives in  pending  litiga-
 11        tion  or  where there is a general public awareness of probable litigation
 12        communicate with legal counsel for the public agency to discuss the  legal
 13        ramifications  of  and legal options for pending litigation, or controver-
 14        sies not yet being litigated but imminently likely to  be  litigated.  The
 15        mere  presence  of  legal counsel at an executive session does not satisfy
 16        this requirement;
 17        (g)  By the commission of pardons and parole, as provided by law;
 18        (h)  By the sexual offender classification board, as provided  by  chapter
 19        83, title 18, Idaho Code;
 20        (i)  By  the custody review board of the Idaho department of juvenile cor-
 21        rections, as provided by law; or
 22        (j)  To engage in communications  with  a  representative  of  the  public
 23        agency's risk manager or insurance provider to discuss the adjustment of a
 24        pending  claim or prevention of a claim imminently likely to be filed. The
 25        mere presence of a representative of the public agency's risk  manager  or
 26        insurance  provider at an executive session does not satisfy this require-
 27        ment.
 28        (2)  Labor negotiations may be conducted in executive  session  if  either
 29    side  requests  closed  meetings.  Notwithstanding  the  provisions of section
 30    67-2343, Idaho Code, subsequent sessions  of  the  negotiations  may  continue
 31    without further public notice.
 32        (3)  No  executive session may be held for the purpose of taking any final
 33    action or making any final decision.

Statement of Purpose / Fiscal Impact


          
                       STATEMENT OF PURPOSE

                             RS 16802

This legislation clarifies the Open meetings law requirements for

1.  Taking minutes during an executive session; and
2.  Going into executive session to consult with counsel.

This legislation also adds language to allow an executive session
to communicate, under certain circumstances, with the public
agency's risk manager or insurer.


                           FISCAL NOTE

None.




Contact
Representative Jim Clark 
332-1210
Senator Kate Kelly
850-7217


STATEMENT OF PURPOSE/FISCAL NOTE                        S 1085