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S1321aa....................................................by STATE AFFAIRS
STATE PUBLICATIONS - Amends and adds to existing law to establish a digital
repository, within the Idaho Commission for Libraries, for state
publications; and to provide for exemptions, rules and policies.
01/21 Senate intro - 1st rdg - to printing
01/22 Rpt prt - to St Aff
02/04 Rpt out - to 14th Ord
02/12 Rpt out amen - to engros
02/13 Rpt engros - 1st rdg - to 2nd rdg as amen
02/14 2nd rdg - to 3rd rdg as amen
02/19 3rd rdg as amen - PASSED - 31-0-4
AYES -- Andreason, Bair, Bastian, Broadsword, Burkett, Cameron,
Coiner, Darrington, Davis, Fulcher, Geddes, Goedde, Hammond,
Heinrich, Hill, Jorgenson, Kelly, Keough, Langhorst, Little, Lodge,
Malepeai(Sagness), McGee, McKague, McKenzie, Pearce, Richardson,
Schroeder, Siddoway, Stegner, Werk
NAYS -- None
Absent and excused -- Bilyeu, Corder, Gannon, Stennett
Floor Sponsor - Kelly
Title apvd - to House
02/20 House intro - 1st rdg - to St Aff
02/28 Rpt out - rec d/p - to 2nd rdg
02/29 2nd rdg - to 3rd rdg
03/03 3rd rdg - PASSED - 68-0-2
AYES -- Anderson, Andrus, Barrett, Bayer, Bedke, Bell, Bilbao, Black,
Block, Bock, Boe, Bolz, Bowers, Brackett, Bradford, Chadderdon,
Chavez, Chew, Clark, Collins, Crane, Durst, Eskridge, Hagedorn, Hart,
Harwood, Henbest, Henderson, Jaquet, Killen, King, Kren, Labrador,
Lake, LeFavour, Loertscher, Marriott, Mathews, McGeachin, Mortimer,
Moyle, Nielsen, Nonini, Pasley-Stuart, Patrick, Pence, Raybould,
Ringo, Roberts, Ruchti, Rusche, Sayler, Schaefer, Shepherd(02),
Shepherd(08), Shirley, Shively, Smith(24), Smith(30), Snodgrass,
Stevenson, Thayn, Thomas, Trail, Vander Woude, Wills, Wood(27),
Wood(35)
NAYS -- None
Absent and excused -- Luker, Mr. Speaker
Floor Sponsor - Rusche
Title apvd - to Senate
03/04 To enrol
03/05 Rpt enrol - Pres signed
03/06 Sp signed
03/07 To Governor
03/13 Governor signed
Session Law Chapter 81
Effective: 07/01/08
]]]] LEGISLATURE OF THE STATE OF IDAHO ]]]] Fifty-ninth Legislature Second Regular Session - 2008IN THE SENATE SENATE BILL NO. 1321 BY STATE AFFAIRS COMMITTEE 1 AN ACT 2 RELATING TO THE COMMISSION FOR LIBRARIES; AMENDING SECTION 33-2505, IDAHO 3 CODE, TO ESTABLISH A DIGITAL REPOSITORY FOR STATE PUBLICATIONS; AMENDING 4 CHAPTER 25, TITLE 33, IDAHO CODE, BY THE ADDITION OF NEW SECTIONS 5 33-2505A, 33-2505B AND 33-2505C, IDAHO CODE, TO DEFINE TERMS, TO SET FORTH 6 REQUIREMENTS FOR SUBMISSION OF STATE PUBLICATIONS TO THE DIGITAL REPOSI- 7 TORY AND TO PROVIDE EXEMPTIONS. 8 Be It Enacted by the Legislature of the State of Idaho: 9 SECTION 1. That Section 33-2505, Idaho Code, be, and the same is hereby 10 amended to read as follows: 11 33-2505.STATELIBRARIAN -- DEPOSITORYDIGITAL REPOSITORY FORPUBLIC DOC-12UMENTS -- DISTRIBUTIONSTATE PUBLICATIONS.It shall be the duty of the head of13every agency, board, bureau, commission or department of the state of Idaho,14including all state supported institutions of higher education in Idaho, to15deposit with the librarian of the Idaho commission for libraries twenty (20)16copies of all documents, reports, surveys, monographs, serial publications,17compilations, pamphlets, bulletins, leaflets, circulars, maps, charts or18broadsides of a public nature which it produces for public distribution. The19deposit of information with the state librarian is intended to allow the20information to be used and distributed to academic, regional, public, and spe-21cial libraries in Idaho, the Library of Congress, and to others within the22discretion of the state librarianRecognizing that an informed citizenry is a 23 cornerstone for an effective democracy, and in order to provide free and con- 24 tinuous access to state publications, it shall be the duty of the state 25 librarian to establish and maintain a publicly accessible digital repository 26 of state publications prepared by state agencies. The digital repository is 27 intended to collect state publications and make them readily available to all 28 Idaho citizens. 29 SECTION 2. That Chapter 25, Title 33, Idaho Code, be, and the same is 30 hereby amended by the addition thereto of NEW SECTIONS, to be known and desig- 31 nated as Sections 33-2505A, 33-2505B and 33-2505C, Idaho Code, and to read as 32 follows: 33 33-2505A. DEFINITIONS. As used in this chapter: 34 (1) "Digital repository" means electronic publications stored and acces- 35 sible to the public online in a secure digital environment with redundant 36 backup. 37 (2) "Format" includes any media used for state publications including, 38 but not limited to, electronic, print, audio, visual and microform. 39 (3) "State agency" includes every constitutional and statutory office, 40 officer, department, division, bureau, board, commission and agency of the 41 state and, where applicable, all subdivisions of each. 2 1 (4) "State publication" means any information, regardless of format, pub- 2 lished by a state agency and intended for distribution to the public. State 3 publication does not include correspondence, internal confidential publica- 4 tions, office memoranda, university press publications, items detailed by sec- 5 tions 9-340A through 9-340H, Idaho Code, or other information excluded or 6 exempted by rule promulgated by the board of library commissioners. 7 33-2505B. SUBMISSION BY STATE AGENCIES. (1) The head of every state 8 agency or their designee shall promptly submit to the commission for libraries 9 copies of published information that are state publications. 10 (a) For state publications available only in print format, each state 11 agency shall submit two (2) copies of each printed publication to the com- 12 mission for libraries. 13 (b) For state publications available only in electronic format, each 14 state agency shall submit one (1) digital copy of each electronic publica- 15 tion to the commission for libraries. 16 (c) For state publications available in both print and electronic format, 17 each state agency shall submit two (2) print copies and one (1) digital 18 copy of the publication to the commission for libraries. 19 (d) Of the two (2) print copies of state publications, one (1) copy shall 20 be sent to the Idaho state historical society and one (1) copy shall be 21 sent to the university of Idaho library for archival purposes. 22 (2) The commission for libraries shall promulgate such rules as are nec- 23 essary and appropriate to accomplish the purpose of a digital repository for 24 state publications. 25 33-2505C. EXEMPTIONS. In the interest of economy and efficiency, the 26 state librarian may exempt a given state publication or class of publications 27 for the requirements of sections 33-2505, 33-2505A and 33-2505B, Idaho Code, 28 in full or in part.
]]]] LEGISLATURE OF THE STATE OF IDAHO ]]]] Fifty-ninth Legislature Second Regular Session - 2008Moved by Kelly Seconded by Stegner IN THE SENATE SENATE AMENDMENT TO S.B. NO. 1321 1 AMENDMENT TO SECTION 2 2 On page 2 of the printed bill, delete lines 26 through 28 and insert: 3 "board of library commissioners may exempt a given state publication or class 4 of publications from the requirements of sections 33-2505, 33-2505A and 5 33-2505B, Idaho Code, in full or in part, and shall promulgate rules in com- 6 pliance with chapter 52, title 67, Idaho Code, and make policies to implement 7 this section.". 8 CORRECTION TO TITLE 9 On page 1, in line 7, following "EXEMPTIONS" insert: ", RULES AND POLI- 10 CIES".
]]]] LEGISLATURE OF THE STATE OF IDAHO ]]]] Fifty-ninth Legislature Second Regular Session - 2008IN THE SENATE SENATE BILL NO. 1321, As Amended BY STATE AFFAIRS COMMITTEE 1 AN ACT 2 RELATING TO THE COMMISSION FOR LIBRARIES; AMENDING SECTION 33-2505, IDAHO 3 CODE, TO ESTABLISH A DIGITAL REPOSITORY FOR STATE PUBLICATIONS; AMENDING 4 CHAPTER 25, TITLE 33, IDAHO CODE, BY THE ADDITION OF NEW SECTIONS 5 33-2505A, 33-2505B AND 33-2505C, IDAHO CODE, TO DEFINE TERMS, TO SET FORTH 6 REQUIREMENTS FOR SUBMISSION OF STATE PUBLICATIONS TO THE DIGITAL REPOSI- 7 TORY AND TO PROVIDE EXEMPTIONS, RULES AND POLICIES. 8 Be It Enacted by the Legislature of the State of Idaho: 9 SECTION 1. That Section 33-2505, Idaho Code, be, and the same is hereby 10 amended to read as follows: 11 33-2505.STATELIBRARIAN -- DEPOSITORYDIGITAL REPOSITORY FORPUBLIC DOC-12UMENTS -- DISTRIBUTIONSTATE PUBLICATIONS.It shall be the duty of the head of13every agency, board, bureau, commission or department of the state of Idaho,14including all state supported institutions of higher education in Idaho, to15deposit with the librarian of the Idaho commission for libraries twenty (20)16copies of all documents, reports, surveys, monographs, serial publications,17compilations, pamphlets, bulletins, leaflets, circulars, maps, charts or18broadsides of a public nature which it produces for public distribution. The19deposit of information with the state librarian is intended to allow the20information to be used and distributed to academic, regional, public, and spe-21cial libraries in Idaho, the Library of Congress, and to others within the22discretion of the state librarianRecognizing that an informed citizenry is a 23 cornerstone for an effective democracy, and in order to provide free and con- 24 tinuous access to state publications, it shall be the duty of the state 25 librarian to establish and maintain a publicly accessible digital repository 26 of state publications prepared by state agencies. The digital repository is 27 intended to collect state publications and make them readily available to all 28 Idaho citizens. 29 SECTION 2. That Chapter 25, Title 33, Idaho Code, be, and the same is 30 hereby amended by the addition thereto of NEW SECTIONS, to be known and desig- 31 nated as Sections 33-2505A, 33-2505B and 33-2505C, Idaho Code, and to read as 32 follows: 33 33-2505A. DEFINITIONS. As used in this chapter: 34 (1) "Digital repository" means electronic publications stored and acces- 35 sible to the public online in a secure digital environment with redundant 36 backup. 37 (2) "Format" includes any media used for state publications including, 38 but not limited to, electronic, print, audio, visual and microform. 39 (3) "State agency" includes every constitutional and statutory office, 40 officer, department, division, bureau, board, commission and agency of the 41 state and, where applicable, all subdivisions of each. 2 1 (4) "State publication" means any information, regardless of format, pub- 2 lished by a state agency and intended for distribution to the public. State 3 publication does not include correspondence, internal confidential publica- 4 tions, office memoranda, university press publications, items detailed by sec- 5 tions 9-340A through 9-340H, Idaho Code, or other information excluded or 6 exempted by rule promulgated by the board of library commissioners. 7 33-2505B. SUBMISSION BY STATE AGENCIES. (1) The head of every state 8 agency or their designee shall promptly submit to the commission for libraries 9 copies of published information that are state publications. 10 (a) For state publications available only in print format, each state 11 agency shall submit two (2) copies of each printed publication to the com- 12 mission for libraries. 13 (b) For state publications available only in electronic format, each 14 state agency shall submit one (1) digital copy of each electronic publica- 15 tion to the commission for libraries. 16 (c) For state publications available in both print and electronic format, 17 each state agency shall submit two (2) print copies and one (1) digital 18 copy of the publication to the commission for libraries. 19 (d) Of the two (2) print copies of state publications, one (1) copy shall 20 be sent to the Idaho state historical society and one (1) copy shall be 21 sent to the university of Idaho library for archival purposes. 22 (2) The commission for libraries shall promulgate such rules as are nec- 23 essary and appropriate to accomplish the purpose of a digital repository for 24 state publications. 25 33-2505C. EXEMPTIONS. In the interest of economy and efficiency, the 26 board of library commissioners may exempt a given state publication or class 27 of publications from the requirements of sections 33-2505, 33-2505A and 28 33-2505B, Idaho Code, in full or in part, and shall promulgate rules in com- 29 pliance with chapter 52, title 67, Idaho Code, and make policies to implement 30 this section.
STATEMENT OF PURPOSE
RS 17372
State agencies spent $4,297,800 in FY2006 and $5,347,600 in FY2007
for "printing and binding" services (State Controller's Office
fiscal data). Some portion of these expenditures is for state
publications intended for use by Idaho citizens.
The return on this investment by state government will be greatly
increased by creating a web-accessible digital repository of state
publications and bringing the 1972 depository system for public
documents into the 21st century.
The proposed legislation will make public documents published by
state government more accessible to the public for whom they are
intended. It will make finding and retrieving information easier
and more cost-effective for Idaho citizens and help state entities
reach their intended audience in a more cost-effective way.
The proposed legislation will expand citizen access to the
information in state publications by:
- Establishing a digital repository to replace the outdated
depository system;
- Providing a definition of "state publication" and other
relevant terms;
- Replacing the requirements to submit 20 copies of public
documents with more cost-effective requirements for the digital
repository; and
- Providing for exemptions from the requirements.
FISCAL NOTE
There are no accurate figures on the annual volume or cost of Idaho
state publications. A sample survey estimated that in the spring
of 2007 the equivalent of one terabyte of public documents was
published with state tax dollars, and projected at least 30% annual
growth. State agencies complying with the current depository
requirements will undoubtedly experience a decrease in expenditures
as a result of the proposed digital repository requirements as well
as an increase in the reach of their state publications.
Estimated costs for the Commission for Libraries to implement the
digital repository are $202,000 for the first year, and $132,000
ongoing funds to maintain it:
Capital - $30,000 (OT) for server, storage, UPS, etc.;
Operating - $50,000 ($40,000 OT) for content management license;
Personnel - $122,000 ongoing for 1 FTE Librarian and 2 FTE OS2.
Contact
Name: Ann Joslin,
Agency: Idaho Commission for Libraries
Phone: (208) 334-2150
STATEMENT OF PURPOSE/FISCAL NOTE S 1321