2008 Legislation
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SENATE BILL NO. 1435<br /> – Intergrated property records systm

SENATE BILL NO. 1435

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Bill Status



S1435aa....................................................by STATE AFFAIRS
DEPARTMENT OF ADMINISTRATION - Adds to and repeals existing law relating to
the Department of Administration to define terms; to provide for duties and
powers of the director of the Department of Administration; to provide for
state agencies to provide certain records and data; and to provide that the
responsibility for the quality of the records shall remain with the
originator.

02/19    Senate intro - 1st rdg - to printing
02/20    Rpt prt - to St Aff
02/28    Rpt out - to 14th Ord
03/06    Rpt out amen - to engros
03/07    Rpt engros - 1st rdg - to 2nd rdg as amen
03/10    2nd rdg - to 3rd rdg as amen
03/11    3rd rdg  as amen - PASSED - 34-0-1
      AYES -- Andreason, Bair, Bastian, Bilyeu, Broadsword, Burkett,
      Cameron, Coiner, Corder,  Darrington, Davis, Fulcher, Geddes, Goedde,
      Hammond, Heinrich, Hill, Jorgenson, Kelly, Keough, Langhorst, Little,
      Lodge, Malepeai(Sagness), McGee, McKague, McKenzie, Pearce,
      Richardson, Schroeder, Siddoway, Stegner, Stennett, Werk
      NAYS -- None
      Absent and excused -- Gannon
    Floor Sponsor - Bastian
    Title apvd - to House
03/12    House intro - 1st rdg - to St Aff
03/18    Rpt out - rec d/p - to 2nd rdg
03/19    2nd rdg - to 3rd rdg
03/20    3rd rdg - PASSED - 68-1-1
      AYES -- Anderson, Andrus, Barrett, Bayer, Bedke, Bell, Bilbao, Black,
      Block, Bock, Boe, Bolz, Bowers, Brackett, Bradford, Chadderdon,
      Chavez, Chew, Clark, Collins, Crane, Durst, Eskridge, Hagedorn, Hart,
      Harwood, Henbest, Henderson, Jaquet, Killen, King, Kren, Labrador,
      Lake, LeFavour, Loertscher, Luker, Marriott, Mathews, McGeachin,
      Mortimer, Moyle, Nielsen, Nonini, Pasley-Stuart, Patrick, Pence,
      Raybould, Ringo, Ruchti, Rusche, Sayler, Shepherd(02), Shepherd(08),
      Shirley, Shively, Smith(30), Smith(24), Snodgrass, Stevenson, Thayn,
      Thomas, Trail, Vander Woude, Wills, Wood(27), Wood(35), Mr. Speaker
      NAYS -- Schaefer
      Absent and excused -- Roberts
    Floor Sponsor - King
    Title apvd - to Senate
03/20    To enrol
03/24    Rpt enrol - Pres signed
03/25    Sp signed
03/26    To Governor
04/01    Governor signed
         Session Law Chapter 332
         Effective: 07/01/08

Bill Text




                                                                       
  ]]]]              LEGISLATURE OF THE STATE OF IDAHO             ]]]]
 Fifty-ninth Legislature                   Second Regular Session - 2008

                                                                       

                                       IN THE SENATE

                                    SENATE BILL NO. 1435

                                 BY STATE AFFAIRS COMMITTEE

  1                                        AN ACT
  2    RELATING TO THE DEPARTMENT OF ADMINISTRATION; REPEALING SECTION 58-330,  IDAHO
  3        CODE, RELATING TO THE INTEGRATED PROPERTY RECORDS SYSTEM; AMENDING CHAPTER
  4        57,  TITLE  67,  IDAHO  CODE,  BY  THE  ADDITION  OF NEW SECTIONS 67-5779,
  5        67-5780, 67-5781 AND 67-5782, IDAHO CODE,  TO  DEFINE  TERMS,  TO  PROVIDE
  6        DUTIES  AND POWERS OF THE DIRECTOR OF THE DEPARTMENT OF ADMINISTRATION, TO
  7        SET FORTH THAT STATE AGENCIES ARE TO PROVIDE CERTAIN RECORDS AND DATA, AND
  8        TO  PROVIDE  THAT  THE  RESPONSIBILITY  FOR  QUALITY  REMAINS   WITH   THE
  9        ORIGINATOR.

 10    Be It Enacted by the Legislature of the State of Idaho:

 11        SECTION  1.  That  Section  58-330, Idaho Code, be, and the same is hereby
 12    repealed.

 13        SECTION 2.  That Chapter 57, Title 67, Idaho Code, be,  and  the  same  is
 14    hereby amended by the addition thereto of NEW SECTIONS, to be known and desig-
 15    nated  as  Sections  67-5779, 67-5780, 67-5781 and 67-5782, Idaho Code, and to
 16    read as follows:

 17        67-5779.  DEFINITIONS. As used in sections 67-5780, 67-5781  and  67-5782,
 18    Idaho Code:
 19        (1)  "Geographic  information" means data and datasets containing location
 20    information including, but not limited to, remotely  sensed   imagery,  global
 21    positioning  systems  files,  geospatially  referenced  computer-aided  design
 22    files,   digital  cartographic  products,  spatially  enabled  databases,  and
 23    geospatial datasets locating and describing features and their attributes  on,
 24    above or under the earth;
 25        (2)  "Geographic  information  systems"  or "GIS" is an information system
 26    capable of capturing,  integrating,  storing,  editing,  analyzing,  managing,
 27    sharing, and displaying geographic information.  A GIS involves computer hard-
 28    ware,  software, networks, and applications, as well as the people to operate,
 29    develop,  administer and use them;
 30        (3)  "Metadata" is a description of  the  quality,  currency,  attributes,
 31    methods and other salient aspects of geographic and tabular information; and
 32        (4)  "State  agency" means all state agencies or departments, boards, com-
 33    missions, councils and institutions of higher education but shall not  include
 34    the  elected constitutional officers and their staffs, the legislature and its
 35    staffs or the judiciary.

 36        67-5780.  INTEGRATED PROPERTY RECORDS SYSTEM -- TRANSFER  OF  RESPONSIBIL-
 37    ITY. The department of administration:
 38        (1)  Shall  take possession and control of the state's integrated property
 39    records system previously created pursuant to section 58-330, Idaho Code;
 40        (2)  Shall manage the state's integrated property records system;
 41        (3)  Shall lead the establishment of a standard format, workflow and tech-

                                       2

  1    nical procedures to permit update of the  integrated property  records  system
  2    with  geographic  and  other relevant data and information received from state
  3    agencies; and
  4        (4)  Shall lead the planning and deployment of multiagency enterprise  use
  5    of the integrated property records system.

  6        67-5781.  AGENCIES  TO  PROVIDE  RECORDS  AND DATA. (1) Every state agency
  7    shall, no later than January 15,  2009,  provide  records,  in  an  electronic
  8    format acceptable to the department of administration, of all interests in any
  9    real  property  owned,  used  or  granted by it including, without limitation,
 10    records of ownership, leases, encumbrances, easements, rights-of-way leases or
 11    any other interest in real property, and on a regular  and  continuous  basis,
 12    update  such records and provide any new records to the department of adminis-
 13    tration. Metadata will accompany all state agency records.
 14        (2)  For purposes of this  section,  state  agencies  shall  provide  only
 15    records  and geographic information that are subject to disclosure under chap-
 16    ter 3, title 9, Idaho Code, or that the agency has determined to disclose as a
 17    public record.

 18        67-5782.  RESPONSIBILITY FOR QUALITY. In regard to any obligation  on  any
 19    state  agency or other entity to provide records to the department of adminis-
 20    tration pursuant to section 67-5780 or 67-5781, Idaho Code, the obligation for
 21    quality remains with the originator and does not transfer to the department of
 22    administration by virtue of its receipt or by integration or other use of such
 23    records.

Amendment




                                                                       
  ]]]]              LEGISLATURE OF THE STATE OF IDAHO             ]]]]
 Fifty-ninth Legislature                   Second Regular Session - 2008

                                                                       

                                                     Moved by           Bastian

                                                     Seconded by McKenzie


                                       IN THE SENATE
                             SENATE AMENDMENTS TO S.B. NO. 1435

  1                               AMENDMENTS TO SECTION 2
  2        On page 2 of the printed bill, following line 13, insert:
  3        "(2)  For the purposes of this section, the Idaho  transportation  depart-
  4    ment shall provide highway right-of-way records from January 1, 2002, forward,
  5    augmented  thereafter  each  time real property owned by the state of Idaho is
  6    affected as part of the Idaho transportation department's  regular  course  of
  7    business."; and in line 14, delete "(2)" and insert: "(3)".

Engrossed Bill (Original Bill with Amendment(s) Incorporated)




                                                                       
  ]]]]              LEGISLATURE OF THE STATE OF IDAHO             ]]]]
 Fifty-ninth Legislature                   Second Regular Session - 2008

                                                                       

                                       IN THE SENATE

                              SENATE BILL NO. 1435, As Amended

                                 BY STATE AFFAIRS COMMITTEE

  1                                        AN ACT
  2    RELATING TO THE DEPARTMENT OF ADMINISTRATION; REPEALING SECTION 58-330,  IDAHO
  3        CODE, RELATING TO THE INTEGRATED PROPERTY RECORDS SYSTEM; AMENDING CHAPTER
  4        57,  TITLE  67,  IDAHO  CODE,  BY  THE  ADDITION  OF NEW SECTIONS 67-5779,
  5        67-5780, 67-5781 AND 67-5782, IDAHO CODE,  TO  DEFINE  TERMS,  TO  PROVIDE
  6        DUTIES  AND POWERS OF THE DIRECTOR OF THE DEPARTMENT OF ADMINISTRATION, TO
  7        SET FORTH THAT STATE AGENCIES ARE TO PROVIDE CERTAIN RECORDS AND DATA, AND
  8        TO  PROVIDE  THAT  THE  RESPONSIBILITY  FOR  QUALITY  REMAINS   WITH   THE
  9        ORIGINATOR.

 10    Be It Enacted by the Legislature of the State of Idaho:

 11        SECTION  1.  That  Section  58-330, Idaho Code, be, and the same is hereby
 12    repealed.

 13        SECTION 2.  That Chapter 57, Title 67, Idaho Code, be,  and  the  same  is
 14    hereby amended by the addition thereto of NEW SECTIONS, to be known and desig-
 15    nated  as  Sections  67-5779, 67-5780, 67-5781 and 67-5782, Idaho Code, and to
 16    read as follows:

 17        67-5779.  DEFINITIONS. As used in sections 67-5780, 67-5781  and  67-5782,
 18    Idaho Code:
 19        (1)  "Geographic  information" means data and datasets containing location
 20    information including, but not limited to, remotely  sensed   imagery,  global
 21    positioning  systems  files,  geospatially  referenced  computer-aided  design
 22    files,   digital  cartographic  products,  spatially  enabled  databases,  and
 23    geospatial datasets locating and describing features and their attributes  on,
 24    above or under the earth;
 25        (2)  "Geographic  information  systems"  or "GIS" is an information system
 26    capable of capturing,  integrating,  storing,  editing,  analyzing,  managing,
 27    sharing, and displaying geographic information.  A GIS involves computer hard-
 28    ware,  software, networks, and applications, as well as the people to operate,
 29    develop,  administer and use them;
 30        (3)  "Metadata" is a description of  the  quality,  currency,  attributes,
 31    methods and other salient aspects of geographic and tabular information; and
 32        (4)  "State  agency" means all state agencies or departments, boards, com-
 33    missions, councils and institutions of higher education but shall not  include
 34    the  elected constitutional officers and their staffs, the legislature and its
 35    staffs or the judiciary.

 36        67-5780.  INTEGRATED PROPERTY RECORDS SYSTEM -- TRANSFER  OF  RESPONSIBIL-
 37    ITY. The department of administration:
 38        (1)  Shall  take possession and control of the state's integrated property
 39    records system previously created pursuant to section 58-330, Idaho Code;
 40        (2)  Shall manage the state's integrated property records system;
 41        (3)  Shall lead the establishment of a standard format, workflow and tech-

                                       2

  1    nical procedures to permit update of the  integrated property  records  system
  2    with  geographic  and  other relevant data and information received from state
  3    agencies; and
  4        (4)  Shall lead the planning and deployment of multiagency enterprise  use
  5    of the integrated property records system.

  6        67-5781.  AGENCIES  TO  PROVIDE  RECORDS  AND DATA. (1) Every state agency
  7    shall, no later than January 15,  2009,  provide  records,  in  an  electronic
  8    format acceptable to the department of administration, of all interests in any
  9    real  property  owned,  used  or  granted by it including, without limitation,
 10    records of ownership, leases, encumbrances, easements, rights-of-way leases or
 11    any other interest in real property, and on a regular  and  continuous  basis,
 12    update  such records and provide any new records to the department of adminis-
 13    tration. Metadata will accompany all state agency records.
 14        (2)  For the purposes of this section, the Idaho transportation department
 15    shall provide highway right-of-way records  from  January  1,  2002,  forward,
 16    augmented  thereafter  each  time real property owned by the state of Idaho is
 17    affected as part of the Idaho transportation department's  regular  course  of
 18    business.
 19        (3)  For  purposes  of  this  section,  state  agencies shall provide only
 20    records and geographic information that are subject to disclosure under  chap-
 21    ter 3, title 9, Idaho Code, or that the agency has determined to disclose as a
 22    public record.

 23        67-5782.  RESPONSIBILITY  FOR  QUALITY. In regard to any obligation on any
 24    state agency or other entity to provide records to the department of  adminis-
 25    tration pursuant to section 67-5780 or 67-5781, Idaho Code, the obligation for
 26    quality remains with the originator and does not transfer to the department of
 27    administration by virtue of its receipt or by integration or other use of such
 28    records.

Statement of Purpose / Fiscal Impact



                       STATEMENT OF PURPOSE

                            RS 17908

This legislation would repeal Idaho Code Section 58-330
referencing the integrated property records system in the
department of lands and replace it with new code sections in
chapter 57, title 67, Idaho Code, to do the following:

     Transfer the responsibility for the integrated property
     records system to the department of administration.

     Provide definitions.

     Provide duties and powers of the director regarding the
     integrated property records system.

     Provide duties of state agencies with regard to providing
     information to department of administration and a date for
     such information to be contributed.

     Provide for the responsibility for data quality and
     documentation.


Existing Idaho code Section 58-330 was enacted in 2000.  It
requires the department of lands to maintain an integrated property
records system GIS database for state real property interests.  The
transfer of this responsibility to the department of administration
will facilitate access and effective use of the existing
information by state and local governments and the public.  The
department of administration, by virtue of its statutory mandates
and expertise related to public works, leasing of commercial
property by state agencies, state communications systems and
information technology, is well suited to lead the maintenance,
improvement and enterprise aspects of this information resource.

This is the first step of a multi-step pathway to develop,
maintain and provide access to commonly needed base geospatial
information by a collaborative, multi-agency, multi-governmental
effort that benefits all Idahoans and beyond. 




                         FISCAL Impact
                                
  This transfer of responsibility flows with one (1) FTE and
$50,000 in general fund budget authority from the department of
lands to the department of administration.  The department of
administration has requested an additional $32,900 in General Fund
budget authority to fully fund the position.  The total additional
(new money) cost to the state from the general fund is $32,900.  No
other impact to the General Fund.

                                 

  


Contact
Name:   Melissa Vandenberg, Deputy Attorney General 
Agency: Department of Administration 
Phone:  332-1832
Senator Bastian


STATEMENT OF PURPOSE/FISCAL NOTE                        S 1435