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H0055...........................................................by MR. SPEAKER
Requested by: Office of the State Controller
STATE CONTROLLER - Amends and adds to existing law to clarify the duties of
the State Controller.
01/06 House intro - 1st rdg - to printing
Rpt prt - to St Aff
01/21 Rpt out - rec d/p - to 2nd rdg
01/22 2nd rdg - to 3rd rdg
01/23 3rd rdg - PASSED - 64-0-6
AYES -- Andersen, Barraclough, Barrett, Bauer, Bedke, Bell, Bieter,
Block, Boe, Bolz, Bradford, Campbell, Cannon, Clark, Collins, Crow,
Cuddy, Denney, Douglas, Eberle, Edmunson, Ellsworth, Eskridge,
Field(18), Field(23), Gagner, Garrett, Harwood, Jaquet, Kellogg,
Kulczyk, Lake, Langford, Langhorst, Martinez, McGeachin, McKague, Meyer,
Miller, Mitchell, Moyle, Nacarrato, Nielsen, Raybould, Ridinger, Ring,
Ringo, Roberts, Robison, Rydalch, Sali, Sayler, Shepherd, Shirley,
Skippen, Smith(30), Smith(24), Smylie, Snodgrass, Stevenson, Tilman,
Trail, Wills, Mr. Speaker
NAYS -- None
Absent and excused -- Black, Deal, Henbest, Jones, Schaefer, Wood
Floor Sponsor - Smylie
Title apvd - to Senate
01/24 Senate intro - 1st rdg - to St Aff
01/28 Rpt out - rec d/p - to 2nd rdg
01/29 2nd rdg - to 3rd rdg
01/30 3rd rdg - PASSED - 33-0-2
AYES -- Andreason, Bailey, Bunderson, Burkett, Calabretta, Cameron,
Compton, Darrington, Davis, Gannon, Geddes, Goedde, Hill, Ingram,
Kennedy, Keough, Little, Lodge, Malepeai, Marley, McKenzie, McWilliams,
Noble, Noh, Pearce, Richardson, Schroeder, Sorensen, Stegner, Stennett,
Sweet, Werk, Williams
NAYS -- None
Absent and excused -- Brandt, Burtenshaw
Floor Sponsor - Davis
Title apvd - to House
01/30 To enrol
01/31 Rpt enrol - Sp signed
02/03 Pres signed
02/04 To Governor
02/10 Governor signed
Session Law Chapter 4
Effective: 07/01/03
|||| LEGISLATURE OF THE STATE OF IDAHO |||| Fifty-seventh Legislature First Regular Session - 2003IN THE HOUSE OF REPRESENTATIVES HOUSE BILL NO. 55 BY MR. SPEAKER Requested by: Office of the State Controller 1 AN ACT 2 RELATING TO DUTIES OF THE STATE CONTROLLER; AMENDING SECTION 67-1001, IDAHO 3 CODE, TO CLARIFY THE DUTIES OF THE STATE CONTROLLER AND TO MAKE TECHNICAL 4 CORRECTIONS; AND AMENDING CHAPTER 10, TITLE 67, IDAHO CODE, BY THE ADDI- 5 TION OF A NEW SECTION 67-1001A, IDAHO CODE, TO DEFINE TERMS. 6 Be It Enacted by the Legislature of the State of Idaho: 7 SECTION 1. That Section 67-1001, Idaho Code, be, and the same is hereby 8 amended to read as follows: 9 67-1001. DUTIES OF CONTROLLER. It is the duty of the state controller: 10 (1.) To superintend the fiscal concerns of the state, with its account- 11 ing, informational, payroll, and related data processing services. 12 (2.) To deliver to the governor and the legislative services office on or 13 before the first day of January, areportfinancial statement, which complies 14 with generally accepted accounting principles, of the funds of the state, its 15 revenues, and of the public expenditures during the preceding fiscal year. 163. To report the amount of revenue, if any, chargeable to each county for17the preceding fiscal year, the amount paid, and the amount unpaid or due18therefrom.194.(3) When requested, to give information in writing to either house of 20 the legislature relating to the fiscal affairs of the state or the duties of 21 his office. 225.(4) To suggest plans and provide internal control standards for the 23 improvement and management of the public revenues, assets, expenditures and 24 liabilities. 256.(5) To keep and state all accounts in which the state is interested. 267.(6) To keep an account of all warrants drawn upon the treasurer, and a 27 separate account under the head of each specified appropriation, showing at 28 all times the unexpended balance of such appropriation. 298.(7) To keep an account between the state and the treasurer, and therein 30 charge the treasurer with the balance in the treasury when he came into 31 office, and with all moneys received by him, and credit him with all warrants 32 drawn on and paid by him. 339.(8) To keep a register of warrants, showing the fund or funds upon 34 which they are drawn, the number, in whose favor, the appropriation applicable 35 to the payment thereof, and when the liability accrued. 3610.(9) To examine and settle the accounts of all persons indebted to the 37 state, and to certify the amount to the treasurer, and upon the presentation38and filing of the treasurer's receipt therefor to give such person a discharge39and charge the treasurer therewith. 40 (11.0) In his discretion to require any person presenting an account for 41 settlement to be sworn before him, and to answer, orally or in writing, as to 42 any facts relating to it. 43 (12.1) To require all persons who have received any moneys belonging to 2 1 the state and have not accounted therefor to settle their accounts. 2 (13.2) To account for the collection of all moneys due the state, not the 3 responsibility of any other agency and institute suits in its name for all 4 official delinquencies in relation to assessment, collection and payment of 5 the revenue, and against persons who by any means have become possessed of 6 public money or property and fail to pay over or deliver the same, and against 7 all debtors of the state, of which suits the courts of Ada County have juris- 8 diction, without regard to the residence of the defendants. 9 (14.3) To draw warrants on the treasurer for the payment of moneys 10 directed by law to be paid out of the treasury; but no warrant must be drawn 11 unless authorized by law. 12 (15.4) To furnish the state treasurer with a daily total dollar amount, by 13 fund, and/or account when requested by the state treasurer, of warrants drawn 14 upon the treasury. 15 (16.5) To authenticate withhis official seal,his signature, his elec- 16 tronic signature, or his facsimile signature alldrafts andwarrants drawn by 17 him, and all copies ofpapersofficial documents issued from his office. 18 (17.6) To charge the state treasurer with money and evidences of indebted- 19 ness received from and credit him for money drawn by the state board of land 20 commissioners in the moneys or accounts over which said board has control. 21 (18.7) To act ex officio as member of the board of canvassers and state 22 board of land commissioners, secretary of the state board of examiners, and 23 participant in other organizations in the performance of such duties asare24 prescribed by law for such officer. 25 (19.8) To create and establish such divisions and other administrative 26 units within the office as necessary. 27 SECTION 2. That Chapter 10, Title 67, Idaho Code, be, and the same is 28 hereby amended by the addition thereto of a NEW SECTION, to be known and des- 29 ignated as Section 67-1001A, Idaho Code, and to read as follows: 30 67-1001A. DEFINITIONS. As used in this chapter and other applicable sec- 31 tions of Idaho Code, each of the terms defined in this section shall have the 32 meaning herein given unless a different meaning is clearly required by the 33 context. 34 (1) "Certification" means a written or electronic assertion that a state- 35 ment or report is true or as represented. 36 (2) "Defaulter" means one who misappropriates public funds held by him in 37 any official or fiduciary capacity; or fails to provide an accounting as spec- 38 ified by the state controller for such funds. 39 (3) "Examine" means open to inspection; to review or evaluate the books, 40 papers, accounts, bills, vouchers, other documents of state funds and prop- 41 erty, or accounts or financial records of all state agencies and entities 42 receiving state funds in accordance with generally accepted accounting prac- 43 tices. 44 (4) "Financial statement" means a quantitative report summarizing the 45 financial position of an entity as of a particular date and the operating 46 results of that entity for a particular period. 47 (5) "Internal control" means a coordinated system of methods and measures 48 designed to safeguard assets, check the accuracy and reliability of accounting 49 data, promote operational efficiency, and encourage adherence to prescribed 50 managerial policies. 51 (6) "Offset" means to withhold payment, in full or part, from a recipient 52 of state money whenever that recipient has an outstanding debt to the state. 53 (7) "Post-audit" means an independent audit of the financial statements 3 1 of the state of Idaho for purposes of rendering an opinion of such statements 2 in conformity with generally accepted accounting principles. 3 (8) "Voucher" means a receipt, acquittance or release in writing or elec- 4 tronic transmission that may serve as evidence of payment or discharge of 5 debt; a document that serves to recognize a liability and authorize the dis- 6 bursement of cash. 7 (9) "Warrant" means a negotiable instrument payable by the state treasury 8 when funds become available for the stated purpose; a warrant may include, but 9 is not necessarily limited to, a payment mechanism such as direct deposit, 10 electronic fund transfer, paper warrant or other financial instrument.
STATEMENT OF PURPOSE
RS 12425
This legislation updates Section 67-1001, Idaho Code, delineating
the duties of the State Controller according to current
recordkeeping, accounting and financial practices of the state of
Idaho and adds a new section to establish definitions pertinent to
the duties of such officer.
FISCAL NOTE
No fiscal impact.
CONTACT:
Keith Johnson
State Controller
334-3100
STATEMENT OF PURPOSE/FISCAL NOTE H 5