Print Friendly HOUSE BILL NO. 55 – State Controller, duties
HOUSE BILL NO. 55
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H0055...........................................................by MR. SPEAKER
Requested by: Office of the State Controller
STATE CONTROLLER - Amends and adds to existing law to clarify the duties of
the State Controller.
01/06 House intro - 1st rdg - to printing
Rpt prt - to St Aff
01/21 Rpt out - rec d/p - to 2nd rdg
01/22 2nd rdg - to 3rd rdg
01/23 3rd rdg - PASSED - 64-0-6
AYES -- Andersen, Barraclough, Barrett, Bauer, Bedke, Bell, Bieter,
Block, Boe, Bolz, Bradford, Campbell, Cannon, Clark, Collins, Crow,
Cuddy, Denney, Douglas, Eberle, Edmunson, Ellsworth, Eskridge,
Field(18), Field(23), Gagner, Garrett, Harwood, Jaquet, Kellogg,
Kulczyk, Lake, Langford, Langhorst, Martinez, McGeachin, McKague, Meyer,
Miller, Mitchell, Moyle, Nacarrato, Nielsen, Raybould, Ridinger, Ring,
Ringo, Roberts, Robison, Rydalch, Sali, Sayler, Shepherd, Shirley,
Skippen, Smith(30), Smith(24), Smylie, Snodgrass, Stevenson, Tilman,
Trail, Wills, Mr. Speaker
NAYS -- None
Absent and excused -- Black, Deal, Henbest, Jones, Schaefer, Wood
Floor Sponsor - Smylie
Title apvd - to Senate
01/24 Senate intro - 1st rdg - to St Aff
01/28 Rpt out - rec d/p - to 2nd rdg
01/29 2nd rdg - to 3rd rdg
01/30 3rd rdg - PASSED - 33-0-2
AYES -- Andreason, Bailey, Bunderson, Burkett, Calabretta, Cameron,
Compton, Darrington, Davis, Gannon, Geddes, Goedde, Hill, Ingram,
Kennedy, Keough, Little, Lodge, Malepeai, Marley, McKenzie, McWilliams,
Noble, Noh, Pearce, Richardson, Schroeder, Sorensen, Stegner, Stennett,
Sweet, Werk, Williams
NAYS -- None
Absent and excused -- Brandt, Burtenshaw
Floor Sponsor - Davis
Title apvd - to House
01/30 To enrol
01/31 Rpt enrol - Sp signed
02/03 Pres signed
02/04 To Governor
02/10 Governor signed
Session Law Chapter 4
|||| LEGISLATURE OF THE STATE OF IDAHO ||||
Fifty-seventh Legislature First Regular Session - 2003
IN THE HOUSE OF REPRESENTATIVES
HOUSE BILL NO. 55
BY MR. SPEAKER
Requested by: Office of the State Controller
1 AN ACT
2 RELATING TO DUTIES OF THE STATE CONTROLLER; AMENDING SECTION 67-1001, IDAHO
3 CODE, TO CLARIFY THE DUTIES OF THE STATE CONTROLLER AND TO MAKE TECHNICAL
4 CORRECTIONS; AND AMENDING CHAPTER 10, TITLE 67, IDAHO CODE, BY THE ADDI-
5 TION OF A NEW SECTION 67-1001A, IDAHO CODE, TO DEFINE TERMS.
6 Be It Enacted by the Legislature of the State of Idaho:
7 SECTION 1. That Section 67-1001, Idaho Code, be, and the same is hereby
8 amended to read as follows:
9 67-1001. DUTIES OF CONTROLLER. It is the duty of the state controller:
10 (1 .) To superintend the fiscal concerns of the state, with its account-
11 ing, informational, payroll, and related data processing services.
12 (2 .) To deliver to the governor and the legislative services office on or
13 before the first day of January, a report financial statement, which complies
14 with generally accepted accounting principles, of the funds of the state, its
15 revenues, and of the public expenditures during the preceding fiscal year.
16 3. To report the amount of revenue, if any, chargeable to each county for
17 the preceding fiscal year, the amount paid, and the amount unpaid or due
19 4.(3) When requested, to give information in writing to either house of
20 the legislature relating to the fiscal affairs of the state or the duties of
21 his office.
22 5.(4) To suggest plans and provide internal control standards for the
23 improvement and management of the public revenues, assets, expenditures and
25 6.(5) To keep and state all accounts in which the state is interested.
26 7.(6) To keep an account of all warrants drawn upon the treasurer, and a
27 separate account under the head of each specified appropriation, showing at
28 all times the unexpended balance of such appropriation.
29 8.(7) To keep an account between the state and the treasurer, and therein
30 charge the treasurer with the balance in the treasury when he came into
31 office, and with all moneys received by him, and credit him with all warrants
32 drawn on and paid by him.
33 9.(8) To keep a register of warrants, showing the fund or funds upon
34 which they are drawn, the number, in whose favor, the appropriation applicable
35 to the payment thereof, and when the liability accrued.
36 10.(9) To examine and settle the accounts of all persons indebted to the
37 state , and to certify the amount to the treasurer, and upon the presentation
38 and filing of the treasurer's receipt therefor to give such person a discharge
39 and charge the treasurer therewith.
40 (1 1.0) In his discretion to require any person presenting an account for
41 settlement to be sworn before him, and to answer, orally or in writing, as to
42 any facts relating to it.
43 (1 2.1) To require all persons who have received any moneys belonging to
1 the state and have not accounted therefor to settle their accounts.
2 (1 3.2) To account for the collection of all moneys due the state, not the
3 responsibility of any other agency and institute suits in its name for all
4 official delinquencies in relation to assessment, collection and payment of
5 the revenue, and against persons who by any means have become possessed of
6 public money or property and fail to pay over or deliver the same, and against
7 all debtors of the state, of which suits the courts of Ada County have juris-
8 diction, without regard to the residence of the defendants.
9 (1 4.3) To draw warrants on the treasurer for the payment of moneys
10 directed by law to be paid out of the treasury; but no warrant must be drawn
11 unless authorized by law.
12 (1 5.4) To furnish the state treasurer with a daily total dollar amount, by
13 fund, and/or account when requested by the state treasurer, of warrants drawn
14 upon the treasury.
15 (1 6.5) To authenticate with his official seal, his signature, his elec-
16 tronic signature, or his facsimile signature all drafts and warrants drawn by
17 him, and all copies of papers official documents issued from his office.
18 (1 7.6) To charge the state treasurer with money and evidences of indebted-
19 ness received from and credit him for money drawn by the state board of land
20 commissioners in the moneys or accounts over which said board has control.
21 (1 8.7) To act ex officio as member of the board of canvassers and state
22 board of land commissioners, secretary of the state board of examiners, and
23 participant in other organizations in the performance of such duties as are
24 prescribed by law for such officer.
25 (1 9.8) To create and establish such divisions and other administrative
26 units within the office as necessary.
27 SECTION 2. That Chapter 10, Title 67, Idaho Code, be, and the same is
28 hereby amended by the addition thereto of a NEW SECTION, to be known and des-
29 ignated as Section 67-1001A, Idaho Code, and to read as follows:
30 67-1001A. DEFINITIONS. As used in this chapter and other applicable sec-
31 tions of Idaho Code, each of the terms defined in this section shall have the
32 meaning herein given unless a different meaning is clearly required by the
34 (1) "Certification" means a written or electronic assertion that a state-
35 ment or report is true or as represented.
36 (2) "Defaulter" means one who misappropriates public funds held by him in
37 any official or fiduciary capacity; or fails to provide an accounting as spec-
38 ified by the state controller for such funds.
39 (3) "Examine" means open to inspection; to review or evaluate the books,
40 papers, accounts, bills, vouchers, other documents of state funds and prop-
41 erty, or accounts or financial records of all state agencies and entities
42 receiving state funds in accordance with generally accepted accounting prac-
44 (4) "Financial statement" means a quantitative report summarizing the
45 financial position of an entity as of a particular date and the operating
46 results of that entity for a particular period.
47 (5) "Internal control" means a coordinated system of methods and measures
48 designed to safeguard assets, check the accuracy and reliability of accounting
49 data, promote operational efficiency, and encourage adherence to prescribed
50 managerial policies.
51 (6) "Offset" means to withhold payment, in full or part, from a recipient
52 of state money whenever that recipient has an outstanding debt to the state.
53 (7) "Post-audit" means an independent audit of the financial statements
1 of the state of Idaho for purposes of rendering an opinion of such statements
2 in conformity with generally accepted accounting principles.
3 (8) "Voucher" means a receipt, acquittance or release in writing or elec-
4 tronic transmission that may serve as evidence of payment or discharge of
5 debt; a document that serves to recognize a liability and authorize the dis-
6 bursement of cash.
7 (9) "Warrant" means a negotiable instrument payable by the state treasury
8 when funds become available for the stated purpose; a warrant may include, but
9 is not necessarily limited to, a payment mechanism such as direct deposit,
10 electronic fund transfer, paper warrant or other financial instrument.
STATEMENT OF PURPOSE
This legislation updates Section 67-1001, Idaho Code, delineating
the duties of the State Controller according to current
recordkeeping, accounting and financial practices of the state of
Idaho and adds a new section to establish definitions pertinent to
the duties of such officer.
No fiscal impact.
STATEMENT OF PURPOSE/FISCAL NOTE H 5