2003 Legislation
Print Friendly

HOUSE BILL NO. 55 – State Controller, duties


View Daily Data Tracking History

View Bill Text

View Statement of Purpose / Fiscal Impact

Text to be added within a bill has been marked with Bold and
Underline. Text to be removed has been marked with
Strikethrough and Italic. How these codes are actually displayed will
vary based on the browser software you are using.

This sentence is marked with bold and underline to show added text.

This sentence is marked with strikethrough and italic, indicating
text to be removed.

Daily Data Tracking History

H0055...........................................................by MR. SPEAKER
                 Requested by: Office of the State Controller
STATE CONTROLLER - Amends and adds to existing law to clarify the duties of
the State Controller.
01/06    House intro - 1st rdg - to printing
    Rpt prt - to St Aff
01/21    Rpt out - rec d/p - to 2nd rdg
01/22    2nd rdg - to 3rd rdg
01/23    3rd rdg - PASSED - 64-0-6
      AYES -- Andersen, Barraclough, Barrett, Bauer, Bedke, Bell, Bieter,
      Block, Boe, Bolz, Bradford, Campbell, Cannon, Clark, Collins, Crow,
      Cuddy, Denney, Douglas, Eberle, Edmunson, Ellsworth, Eskridge,
      Field(18), Field(23), Gagner, Garrett, Harwood, Jaquet, Kellogg,
      Kulczyk, Lake, Langford, Langhorst, Martinez, McGeachin, McKague, Meyer,
      Miller, Mitchell, Moyle, Nacarrato, Nielsen, Raybould, Ridinger, Ring,
      Ringo, Roberts, Robison, Rydalch, Sali, Sayler, Shepherd, Shirley,
      Skippen, Smith(30), Smith(24), Smylie, Snodgrass, Stevenson, Tilman,
      Trail, Wills, Mr. Speaker
      NAYS -- None
      Absent and excused -- Black, Deal, Henbest, Jones, Schaefer, Wood
    Floor Sponsor - Smylie
    Title apvd - to Senate
01/24    Senate intro - 1st rdg - to St Aff
01/28    Rpt out - rec d/p - to 2nd rdg
01/29    2nd rdg - to 3rd rdg
01/30    3rd rdg - PASSED - 33-0-2
      AYES -- Andreason, Bailey, Bunderson, Burkett, Calabretta, Cameron,
      Compton, Darrington, Davis, Gannon, Geddes, Goedde, Hill, Ingram,
      Kennedy, Keough, Little, Lodge, Malepeai, Marley, McKenzie, McWilliams,
      Noble, Noh, Pearce, Richardson, Schroeder, Sorensen, Stegner, Stennett,
      Sweet, Werk, Williams
      NAYS -- None
      Absent and excused -- Brandt, Burtenshaw
    Floor Sponsor - Davis
    Title apvd - to House
01/30    To enrol
01/31    Rpt enrol - Sp signed
02/03    Pres signed
02/04    To Governor
02/10    Governor signed
         Session Law Chapter 4
         Effective: 07/01/03

Bill Text

  ||||              LEGISLATURE OF THE STATE OF IDAHO             ||||
 Fifty-seventh Legislature                 First Regular Session - 2003
                              IN THE HOUSE OF REPRESENTATIVES
                                     HOUSE BILL NO. 55
                                       BY MR. SPEAKER
                        Requested by: Office of the State Controller
  1                                        AN ACT
  6    Be It Enacted by the Legislature of the State of Idaho:
  7        SECTION  1.  That  Section 67-1001, Idaho Code, be, and the same is hereby
  8    amended to read as follows:
  9        67-1001.  DUTIES OF CONTROLLER. It is the duty of the state controller:
 10        (1.)  To superintend the fiscal concerns of the state, with  its  account-
 11    ing, informational, payroll, and related data processing services.
 12        (2.)  To deliver to the governor and the legislative services office on or
 13    before  the first day of January, a report financial statement, which complies
 14    with generally accepted accounting principles, of the funds of the state,  its
 15    revenues, and of the public expenditures during the preceding fiscal year.
 16        3.  To report the amount of revenue, if any, chargeable to each county for
 17    the  preceding  fiscal  year,  the  amount  paid, and the amount unpaid or due
 18    therefrom.
 19        4.(3)  When requested, to give information in writing to either  house  of
 20    the  legislature  relating to the fiscal affairs of the state or the duties of
 21    his office.
 22        5.(4)  To suggest plans and provide internal  control  standards  for  the
 23    improvement  and  management  of the public revenues, assets, expenditures and
 24    liabilities.
 25        6.(5)  To keep and state all accounts in which the state is interested.
 26        7.(6)  To keep an account of all warrants drawn upon the treasurer, and  a
 27    separate  account  under  the head of each specified appropriation, showing at
 28    all times the unexpended balance of such appropriation.
 29        8.(7)  To keep an account between the state and the treasurer, and therein
 30    charge the treasurer with the balance  in  the  treasury  when  he  came  into
 31    office,  and with all moneys received by him, and credit him with all warrants
 32    drawn on and paid by him.
 33        9.(8)  To keep a register of warrants, showing  the  fund  or  funds  upon
 34    which they are drawn, the number, in whose favor, the appropriation applicable
 35    to the payment thereof, and when the liability accrued.
 36        10.(9)  To  examine and settle the accounts of all persons indebted to the
 37    state, and to certify the amount to the treasurer, and upon  the  presentation
 38    and filing of the treasurer's receipt therefor to give such person a discharge
 39    and charge the treasurer therewith.
 40        (11.0) In  his  discretion to require any person presenting an account for
 41    settlement to be sworn before him, and to answer, orally or in writing, as  to
 42    any facts relating to it.
 43        (12.1) To  require  all  persons who have received any moneys belonging to
  1    the state and have not accounted therefor to settle their accounts.
  2        (13.2) To account for the collection of all moneys due the state, not  the
  3    responsibility  of  any  other  agency and institute suits in its name for all
  4    official delinquencies in relation to assessment, collection  and  payment  of
  5    the  revenue,  and  against  persons who by any means have become possessed of
  6    public money or property and fail to pay over or deliver the same, and against
  7    all debtors of the state, of which suits the courts of Ada County have  juris-
  8    diction, without regard to the residence of the defendants.
  9        (14.3) To  draw  warrants  on  the  treasurer  for  the  payment of moneys
 10    directed by law to be paid out of the treasury; but no warrant must  be  drawn
 11    unless authorized by law.
 12        (15.4) To furnish the state treasurer with a daily total dollar amount, by
 13    fund,  and/or account when requested by the state treasurer, of warrants drawn
 14    upon the treasury.
 15        (16.5) To authenticate with his official seal, his  signature,  his  elec-
 16    tronic  signature, or his facsimile signature all drafts and warrants drawn by
 17    him, and all copies of papers official documents issued from his office.
 18        (17.6) To charge the state treasurer with money and evidences of indebted-
 19    ness received from and credit him for money drawn by the state board  of  land
 20    commissioners in the moneys or accounts over which said board has control.
 21        (18.7) To  act  ex  officio as member of the board of canvassers and state
 22    board of land commissioners, secretary of the state board  of  examiners,  and
 23    participant  in  other  organizations in the performance of such duties as are
 24    prescribed by law for such officer.
 25        (19.8) To create and establish such  divisions  and  other  administrative
 26    units within the office as necessary.
 27        SECTION  2.  That  Chapter  10,  Title 67, Idaho Code, be, and the same is
 28    hereby amended by the addition thereto of a NEW SECTION, to be known and  des-
 29    ignated as Section 67-1001A, Idaho Code, and to read as follows:
 30        67-1001A.  DEFINITIONS.  As used in this chapter and other applicable sec-
 31    tions of Idaho Code, each of the terms defined in this section shall have  the
 32    meaning  herein  given  unless  a different meaning is clearly required by the
 33    context.
 34        (1)  "Certification" means a written or electronic assertion that a state-
 35    ment or report is true or as represented.
 36        (2)  "Defaulter" means one who misappropriates public funds held by him in
 37    any official or fiduciary capacity; or fails to provide an accounting as spec-
 38    ified by the state controller for such funds.
 39        (3)  "Examine" means open to inspection; to review or evaluate the  books,
 40    papers,  accounts,  bills,  vouchers, other documents of state funds and prop-
 41    erty, or accounts or financial records of  all  state  agencies  and  entities
 42    receiving  state  funds in accordance with generally accepted accounting prac-
 43    tices.
 44        (4)  "Financial statement" means a  quantitative  report  summarizing  the
 45    financial  position  of  an  entity  as of a particular date and the operating
 46    results of that entity for a particular period.
 47        (5)  "Internal control" means a coordinated system of methods and measures
 48    designed to safeguard assets, check the accuracy and reliability of accounting
 49    data, promote operational efficiency, and encourage  adherence  to  prescribed
 50    managerial policies.
 51        (6)  "Offset" means to withhold payment, in full or part, from a recipient
 52    of state money whenever that recipient has an outstanding debt to the state.
 53        (7)  "Post-audit"  means  an independent audit of the financial statements
  1    of the state of Idaho for purposes of rendering an opinion of such  statements
  2    in conformity with generally accepted accounting principles.
  3        (8)  "Voucher" means a receipt, acquittance or release in writing or elec-
  4    tronic  transmission  that  may  serve  as evidence of payment or discharge of
  5    debt; a document that serves to recognize a liability and authorize  the  dis-
  6    bursement of cash.
  7        (9)  "Warrant" means a negotiable instrument payable by the state treasury
  8    when funds become available for the stated purpose; a warrant may include, but
  9    is  not  necessarily  limited  to, a payment mechanism such as direct deposit,
 10    electronic fund transfer, paper warrant or other financial instrument.

Statement of Purpose / Fiscal Impact

                       STATEMENT OF PURPOSE
                             RS 12425

This legislation updates Section 67-1001, Idaho Code, delineating
the duties of the State Controller according to current
recordkeeping, accounting and financial practices of the state of
Idaho and adds a new section to establish definitions pertinent to
the duties of such officer.

                          FISCAL NOTE
No fiscal impact.

Keith Johnson
State Controller